New Faculty Checklist

 

​​​​​​​​Welcome to Queens!  To prepare for your first day, complete the 8​ steps below.

1. Complete the following items and return them to Human Resources immediately. Completed forms may ​be scanned and emailed to hr@queens.edu or faxed to 1.866.582.2916.

2. Item to Complete Now	Special Instructions
   Your Background Check​	Your RIghts-Background Checks.pdf
   (A) Application for Employment (Faculty).pdf	​​

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3. ​Email hr@queens.edu​ for an appointment to submit completed paperwork prior to your first day.
   
   
4. Complete & bring the following items with you to your appointment:
   
   

   Item to Complete Before Starting Work	Special Instructions
   (D) I-9 Form (Revised 2020).pdf	Be prepared to present original documents from the List of Acceptable Documents at Orientation.  You cannot be cleared to work until you have completed form I-9 and presented your original, valid forms of documentation establishing Identity and Employment Authorization.
   Direct Deposit Form	Attach a blank, voided check
   Form W-4	​
   Form NC-4  or Form NC-4 EZ	​
   Personal Information Sheet	​
   Handbook Acknowledgement Form​	Link to Queens Employee Handbook is on left side pane
   University ID Card Authorization Form​	​
   Your original Social Security Card	No photocopies accepted. Queens must verify your SSN in conjunction with the e-Verify system and IRS requirements.​

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5. Register your vehicle. To obtain a parking decal, create an account, register your vehicle​ and print your confirmation page prior to your first day. You'll visit Campus Police on your first day to turn in your confirmation page, select your parking space and set up payment.  Failure to register your vehicle and display a valid parking decal will result in ticketing a​nd a fine.
   
   
6. Review the Benefit Guide. ​If your contract specifies you as benefits-eligible, the effective date for medical insurance is your first day of work; all other coverage is effective the first of the month following your hire date. You have 30 days from your hire date to complete the benefits enrollment process. Please review the Benefit Guide​​​​ for information regarding coverage and non-health benefits. Details and instructions for enrollin will be reviewed during your new employee meeting. 
   
   
7. ​Anti-Harassment Awareness - ​All employees are required to complete an online anti-harassment awareness module within 15 days of beginning employment at Queens.  The online moducle takes approximately 40 minutes to complete from any computer with internet access.  Please follow the instructions which will be emailed to you, from Laura Salmen, and utilize the program offered by Gallagher Bassett.

    

8. ​​Attend Your Appointment with HR.  This meeting will provide you with valuable information about employment, benefits and campus life. You'll turn in your completed employment forms and be issued a University ID Card. If you have questions before this appointment, please contact Human Resources or your Dean's office. Note: you must turn in all required paperwork and complete the background check before you can be authorized to work / begin teaching.