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A document library is a place on a SharePoint site where you can share files, such as Word documents and Excel spreadsheets, with other people.


HOW DO I FIND A DOCUMENT LIBRARY?

  1. If your department has a team site, look for Shared documents or a similar name, typically on the left side.
  2. Click the name of the library to open it.




ADD FILES TO A LIBRARY

1. There are different ways to add files to a library, but the quickest way is to click the new document link.

2. You can also add more than one document at a time, and even drag files from Windows Explorer.




RENAME FILES IN A LIBRARY

  1. Click on the ellipses next to a file you want to rename, and then click the ellipses on the callout.
  2. Click Edit Properties.
  3. Rename the file in the Name field and click Save.

 

DELETE FILES IN A LIBRARY

  1. Click on the ellipses next to a file you want to delete, and then click the ellipses on the callout.
  2. Click Delete.
  3. Click OK to confirm sending the file to the Recycle Bin.


VERSIONING, ALERTS, OR CO-AUTHORING

Libraries have other features to help you be more productive, such as:

  • Versioning enables you to track versions of files, so you can see a history of changes, and restore a version if you make a mistake.
  • Alerts let you know by mail or text if a file has been changed. You can set an alert for one file or a whole library, and control how often you get alerted.
  • Co-authoring enables you and other co-workers to edit files at the same time in certain Office programs, such as Word, PowerPoint, and Excel.
     

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